RECEPTIONIST / ADMIN

Our Cape Town branch based in Airport City is looking for a Receptionist/Admin.

Job function

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Direct visitors to the appropriate person and office
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and or on the phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access through the reception desk
• Scanning of account copies
• Debrief and sorting of PODs
• Double checking for invoices & GRVs and following up on outstanding paperwork.
• Scanning of PODs
• Scanning and sorting of clients PODs
• Daily fuel report
• Verbals, queries & upload of PODs
• Outstanding POD report
• Outstanding POD images report -Excel list on system
• Daily filing of account copies & driver tripsheets
• Monthly archive of account copies & driver tripsheets
• Assisting customers on tracking of waybills
• Printing of waybills as per client requests
• Daily scanning of manifests
• Client breakdown emails every Friday.
• Debrief of PODs in the afternoon, once all PODs are scanned. 
• Original PODs to return to client each Thursday for delivery on Fridays.
• Original PODs to return to client each Monday and Tuesday for delivery Tuesdays and Wednesdays
• Mailing of leave forms every Friday to HR
• Filing of personal forms (contracts, AODs, disciplinary forms & leave forms)

Job Requirements

1. Computer Literate in Microsoft Office Suite
2. Attention to detail.
3. Strong administrative skills
4. Hardworking
5. Proactive and self-motivated
6. Planning and organizational ability
7. Must have own transport
8. Strong communication skills / Telephone etiquette